Attaching a File to an E-mail Message in Outlook


Attaching a file to an e-mail message is useful for sharing documents and avoiding retyping things that have already been typed. It's easy to do.

  1. Let's say you have a document ("department statement" in our example) that you want to send to the webmaster for posting on the school web site. The document is one you typed in Microsoft Word:
    screen shot
  2. Close the document and open Microsoft Outllook to access your e-mail account.
  3. Create a new message as usual (or reply to an existing message):
    screen shot
  4. If you are replying to a message, it will already be addressed, so just double-check the "To" field to verify that it is. If you created a new message, as shown above, you need to address it in the usual way (click the "To" button to view the BCPSS global address list).
  5. Now you can type any message (or not) that you wish to send. When you are done, click the Attach button, which has a paper-clip icon as shown here:
    screen shot
  6. This will bring up the standard "Open File" window for you to locate the file you wish to attach to your e-mail message. Use the navigation pop-up to locate the file where you have saved it:
    screen shot
  7. When you have located the file, click on it and then click the "OK" button:
    screen shot
  8. Your file is now attached to your e-mail message, as you will see in the resulting window:
    screen shot
  9. Click the "Send" button to send your message.