Create Web Site Reports with Easy Grade Pro

Overview

Easy Grade Pro makes it easy to publish your grades for students on a web site. You can do this quickly, simply saving the report to your server home directory. Students will be able to log in and see only their own grades, as shown on the right.

The report will not be available over the entire Internet (which helps protect you from violating Federal law requiring privacy of student education records), but will be accessible to students from any computer at school, where they may print it if they choose.

Here's the process in a nutshell:

1. Tell Easy Grade to create website reports.
2. Select as the report location a folder within the "Sites" folder in your server home directory.
3. Tell your students the address of your report.

Now, for the step-by-step illustrated instructions.

1. With your gradebook file open, select File>Internet from the menu bar.
   
2. Select "Create Website Reports" from the "Action:" pop-up menu at the upper left:
   
3. Select "All classes in Term . . ." from the "for:" pop-up menu:
   
4. The "Website Reports Options" column on the left allows you to specify how you want your report to look. Most of the options are self-explanatory. The main sections of the report are:
   • Grade Summary Chart (averages for weighted categories and overall average)
   • Assignment Chart (detail on each assignment)
   
   For the sake of preserving confidentiality, de-select the "Include Student Title Data" option. Students will log in and see only their own page, but nowhere on the page will they be identified by name or even I.D. number.
   
5. As you select options in from the "Website Reports Options" column on the left, the right side of the window will show how the report will look. Double-check that everything is as you want it.
6. Click the "Create" button at the lower right corner of the window. An alert window appears, warning you to select an empty folder as the location to save your files.
   
7. Click "OK." You should be shown your Documents folder.
   
8. If the "Save in:" pop-up box is not set to "Documents," showing your server home directory Documents folder, then navigate to your server home directory documents folder.
9. Now you need to go up one level, either by clicking the "up folder" icon or by clicking the "Save in:" location pop-up, and selecting the folder with your server username.
10. Now you see a list of folders in your server home directory, including your Documents folder. Select the "Sites" folder, and click the "Open" button.
    
11. Now you must make a new folder for your reports. Click the New Folder button
    , and type "grades" to rename the new folder. Click the "Open" button.
    
12. The "Save file" window now shows you the (yet empty) contents of your new "grades" folder. Click the "Save" button, and Easy Grade will create your website reports.
13. Tell students they may access their grades by typing this address into an Internet browser:

    whs3/~yourusername/grades/
    

    The character before your username is a tilde, which, on most keyboards, is above the tab key (requires holding down Shift key).
    
14. Students will enter their last name and a password you give them to log in. Easy Grade Pro 4 creates special passwords for your students, and they are already in your Easy Grade gradebook. Click the "Student" tab and you should see a password column. You can print a Student Chart report (select "Use custom columns" and choose only "password"). Then, just cut it up and give each student her password.
15. Here is the login screen students will see when they access your web site report. They enter their last name and the password you give them (this is NOT their school network password; it is only for accessing your Easy Grade website reports.
    

Addendum for users of Windows operating system:

If you are using a Windows computer on the WHS domain (when you logged into the computer, you logged in with your username and password to the "WHS" location), you need to change one setting on your reports. This will apply to school desktop computers, but not to teacher laptops. Here's what to do:

1. Double-click on "My Computer" on the Windows desktop. You will see your server home directory as "yourusername on 'whs3' (H:)." If you don't see this, these instructions probably do not apply to you.
2. Open your server home directory, and then the "Sites" folder within it.
   
3. Right-click on the "grades" folder you created above, and select "Properties" from the pop-up menu.
   
4. Click the "Security" tab in the resulting window. In the top pane, click once to select "Everyone." Then, in the bottom "Permissions" pane, click the checkbox in the "Allow" column for "Read," and click the "Apply" button. You can click the OK button at any time now, but it may take about a minute before it works, while Windows applies the permissions you just set.