Guide to Scanning on Canon Scanners, Rooms 118 and 216

Overview

• To scan, you will log into the computer using a special account, not your own.
• Then, scan your items, which will be saved to a special location on the computer's local hard drive.
• Finally, you will log out, and then log back in with your own user account, and copy the pictures from the computer's local hard drive to your own home directory.

Step-by-step instructions

1. Log into the computer (in room 118, you must use computer #21; in room 216, you must use computer #16) using a special account. The User name and password are both "scan".
2. Place your picture(s) on the scanner glass. The front left corner is the "top."
3. On the Dock, click the icon for "CanoScan Toolbox X."
   
4. The CanoScan Toolbox window opens. There are buttons for different types of scanning or documents, so you need to choose the correct one for your document.
   
   1. For pictures that you want to e-mail or post on a web site
      1. Click the "Mail" button. You can place multiple pictures on the scanner glass, and the scanner will create a separate file for each scanned picture.
      2. The settings in the "Mail" window should look like the following. If not, change them so that they do.
         
      3. Click the blue "Scan" button. The software will do the rest of the scanning automatically.
      4. On the Dock, click the lower folder icon, above the Trash, to open the folder into which your scans were saved. This folder is "Downloads," which is located at Macintosh HD>Users>Shared>Downloads.
         
      5. When the Downloads window opens, you will see your files. You can double-click them to see what they look like.
         
      6. Log out and go to the next section of the instructions, "After Scanning."
   2. For pictures that you want to print
      1. Click the "Scan-1" button in the Canoscan Toolbox window.
      2. The settings in the "Scan" window should look like the following. If not, change them so that they do.
         
      3. Click the blue "Scan" button. The software will do the rest of the scanning automatically; the Preview application will automatically open and display your picture.
      4. Close the window and log out. Go to the next section of the instructions, "After Scanning."
   3. For printed documents from which you want to extract and edit the text itself
      1. Click the "Save" button in the Canoscan Toolbox window.
      2. The settings in the "Save" window should look like the following. If not, change them so that they do.
         
      3. Click the blue "Scan" button. The software will do the rest of the scanning automatically. The software will save your file.
      4. On the Dock, click on the "Preview" icon to launch Preview.
         
      5. Select "File>Open" from the menu bar at the top of the screen. In the left column of the window (the "Sidebar"), click on Macintosh HD, then in the right pane, "Users," then "Shared," then "Downloads," and, finally, on your file, which should be "OCR.PDF".
         
      6. Preview displays your scanned document. In the Preview toolbar, select the Text tool, which is the middle of the three buttons at the right above "Tool Mode." It's the button with the letter "A".
         
      7. Now, click and drag across the text you want to copy. When it is all highlighted, select "Edit>Copy" from the menu bar.
         
      8. On the Dock, click the TextWrangler icon.
         
      9. TextWrangler opens and displays a blank page. Select "Edit>Paste" from the menu bar to paste the text from your scanned document into the TextWrangler window. Do not be concerned about how the text looks (e.g., all on one line or a few long lines).
      10. Choose "File>Save" from the menu bar, and navigate again to "Macintosh HD>Users>Shared>Downloads" as the destination. Type a name for your text file in the "Save As:" box.
          
      11. Log out and go to the next section of the instructions, "After Scanning."
5. After Scanning
   1. Log back into the same computer, this time using your own user name and password.
   2. Double-click the Macintosh HD icon on the desktop to open it. Then click your way through Users>Shared>Downloads. Once you are there, you will see any files you created during the scanning steps above.
   3. Drag the files you want to the Documents icon (folder just above the Trash) on the Dock. This will copy the files to your home directory Documents folder.
   4. Now, delete the files from the Downloads folder by dragging them to the Trash icon on the Dock. Be sure to select "Finder>Empty Trash" from the menu bar; otherwise, the files may stay in the Trash where whoever logs in to scan next will find them.
   5. Your scans are now stored in your home directory Documents folder, ready for you to e-mail, edit, print, etc.
   6. Note: if you scanned text that you want to edit, open Microsoft Word, select File>Open from the menu bar, and open the file from your Documents folder. You may need to chose "Enable: All Documents" (Macintosh) or "Files of type: All files" (Windows) in the Open file window before selecting your scanned file, since the file is plain text, not a Microsoft Word document.